May 26, 2026 9:44 PM
Many people are surprised to learn that notarizations are no longer limited to everyone being physically in the same room—or even the same state at the same time. With the rise of Remote Online Notarization (RON) and more flexible document processes, it’s become much more common for signers to complete notarization-related steps from different locations.
May 27, 2026 9:17 AM
If you’ve ever looked at a legal or notarized document and felt confused by the wording, you’re definitely not alone. Many common notary and document-related terms sound more complicated than they really are.
May 27, 2026
As remote online notarization becomes more common, many people assume that any video call platform can be used to notarize documents online. However, that is not generally how remote online notarization works.
May 28, 2026
If you’ve ever heard a notary mention a “notarial certificate” and wondered what that means, you’re not alone. Many people are unfamiliar with notary terminology until they need an important document notarized.
Please read these Terms of Service carefully before scheduling a Remote Online Notarization session.
Field & Hearth Company provides Remote Online Notarization (RON) services in accordance with applicable Ohio law. All notarizations are performed using secure, Secretary of State approved platforms.
All appointments are scheduled by email agreement. Submitting a request does not guarantee an appointment time. A session is considered confirmed once both parties agree on a date and time and you receive access instructions for the notarization platform.
A $10 non-refundable technology fee is required to initiate a Remote Online Notarization session. This fee covers the notaryâs time and the use of secure technology required to perform the notarization.
The technology fee applies once a session is initiated and is non-refundable, even if the session cannot be completed. Platform providers may charge separate identity verification or service fees.
By scheduling a session, you agree to the following:
Documents must be complete and ready for notarization prior to the session.
The notary does not prepare, edit, or complete documents.
Field & Hearth Company is not a law firm. The notary is not an attorney and cannot provide legal advice, explain legal terms, or assist in selecting or completing documents.
You must have the following to complete a Remote Online Notarization session:
Sessions are conducted in English only.
If a session is disconnected and cannot be quickly restored, the session must be restarted from the beginning, including identity verification, in accordance with legal requirements.
Payment is due at the completion of the session unless otherwise arranged in advance. Accepted payment methods include major credit cards. Business invoicing may be available upon request.
Remote Online Notarization sessions are recorded and retained as required by law. Records may be maintained by the notary, the platform provider, and authorized state repositories.
Field & Hearth Company is not responsible for the content, legality, or effectiveness of any document notarized. The notaryâs role is limited to verifying identity and witnessing signatures in accordance with applicable law.
By scheduling and participating in a Remote Online Notarization session, you acknowledge that you have read, understood, and agree to these Terms of Service.
© 2026 Field & Hearth Company. All rights reserved.
Please review this disclosure carefully. By proceeding with a Remote Online Notarization session, you agree to conduct business electronically.
You agree to participate in a Remote Online Notarization (RON) session using electronic documents, electronic signatures, and a secure online platform. This process replaces the need for in-person notarization.
Remote Online Notarization sessions are conducted through live audio and video communication. The session will be recorded as required by law and retained for the legally required retention period.
By participating in the session, you consent to being recorded.
Your identity will be verified using methods required by the notarization platform, which may include credential analysis and knowledge-based authentication (KBA).
You agree to provide valid identification and complete all required identity verification steps.
To participate in a Remote Online Notarization session, you must have:
Failure to meet these requirements may result in an incomplete session.
After your session is completed, your notarized documents will be made available through the platform used for your session and may also be delivered by email.
You are responsible for accessing and securely storing your completed documents.
You have the right to decline to use electronic notarization. If you do not wish to proceed electronically, you should not schedule a Remote Online Notarization session.
Remote Online Notarization is legally valid in all U.S. states and territories. However, it is your responsibility to confirm that the receiving party will accept an electronically notarized document.
The notary must be able to see and communicate with you clearly throughout the session. If audio or video communication is disrupted and cannot be quickly restored, the session may need to be restarted.
By scheduling and participating in a Remote Online Notarization session, you acknowledge that:
© 2026 Field & Hearth Company. All rights reserved.
Your privacy is important. This policy explains how information is collected, used, and protected when using Remote Online Notarization services.
Information may be collected in order to provide Remote Online Notarization services, including:
Information is used solely for the purpose of:
Remote Online Notarization sessions are conducted using secure, Secretary of State approved platforms. These platforms may independently collect and process information necessary to complete identity verification and notarization services.
Each platform maintains its own privacy and security policies.
Notarial records, including audio and video recordings, are retained as required by law. Records may be securely stored by the notary, the platform provider, and authorized state repositories for the legally required retention period.
Information is not sold or shared for marketing purposes.
Information may be disclosed only when required by law or permitted under applicable regulations, such as:
Certain notarial records may be accessible to authorized parties as permitted by law.
You are responsible for protecting your own personal information. Please avoid sharing sensitive details related to your notarization session with individuals you do not trust.
Reasonable measures are taken to protect your information through the use of secure platforms and standard business practices. However, no system can be guaranteed to be completely secure.
If you have any questions regarding this Privacy Policy, you may contact:
Field & Hearth Company
Akron, Ohio
amy@fieldandhearthcompany.com
© 2026 Field & Hearth Company. All rights reserved.